Compare Power BI Plans in India (2025): Find the Best Subscription for Your Business

Compare Power BI Plans in India (2025): Find the Best Subscription for Your Business

Since a growing number of businesses in India use data-based decision-making, Microsoft Power BI has risen as a popular tool that can turn raw data into insightful information. But understanding Power BI licensing in India may seem daunting at first, as it has quite a few plans and pricing options. At BM Infotrade, we know why it is critical to choose the right Power BI subscription in India to support your business and not exceed your budget. This guide decomposes Power BI pricing 2025, contrasts Power BI subscriptions in India, and underscores what you must pay to achieve maximum value in 2025.

Understanding Microsoft Power BI License Types

Microsoft provides various types of Power BI licenses specifically localized to address the different needs of the users, including individual analysts and large businesses. Those are Power BI Free, Power BI Pro, Power BI Premium Per User (PPU), and Microsoft Fabric capacity-based plans. These plans have different features, and it is important to know them to choose wisely in order to fit your organization.

• Power BI Free: It is particularly recommended for individual use, where reports can be created with Power BI Desktop but not shared or collaborated on. The price is free, has a cap of 1 GB of data in personal workspaces, and refreshes one data point once per day.
• Power BI Pro: The cost is about 1165 Indian rupees per user per month in India (early 2025), and it includes collaboration, sharing reports, and the possibility to integrate with such Microsoft tools as Teams and Excel. It is ideal where small and medium teams that require self-service analytics.
• Power BI Premium Per User (PPU): This plan, priced at approximately 1,995 per user per month, has all the Pro features and advanced options, such as larger sizes of dataset data (up to 100GB) and data refresh (up to 48 times in a day). It is apt for multi-faceted data requirements.
• Microsoft Fabric: It is a capacity plan that substitutes classic Power BI Premium capacity. It bundles Power BI in with other analytics workloads, and has larger starting price points (e.g., F64 SKU), and therefore suits large organizations that require analytics at an enterprise scale.

Power BI cost India varies based on these plans, and Microsoft’s pricing reflects local currency adjustments, ensuring accessibility for Indian businesses.  

Power BI Pro vs Premium: Which Plan Suits Your Business?

Choosing between Power BI Pro vs Premium depends on your organization’s size, data complexity, and collaboration needs. Here’s a quick Power BI features comparison to help you decide:

• Power BI Pro is affordable for small groups. It allows sharing reports, working with others in workspaces, and visuals based on AI. But it has a 10 GB data set limit and eight refreshes per day, which may not be sufficient for intensive data operations.
• Power BI Premium Per User includes such powerful capabilities as paginated reports, artificial intelligence-fueled discoveries, and XMLA endpoints to enable bespoke integrations. It is used in medium to large companies that require enhanced output and growth.
• Microsoft Fabric (capacity-based) enables organizations to share reports with free users and is thus suitable for companies with a high number of users or customers. It hosts very large files (up to 400 GB) and refresh rates, but the content authors must have a Power BI Pro license.

Considering a Mumbai startup, it may be interested in Power BI Pro, which allows collaborating on sales dashboards with a team in terms of price, but a multinational probably considers the Power BI Premium pricing plan, as it allows working with large datasets and sharing reports with third parties.  

Power BI Pricing 2025: What You’ll Pay in India

As of April 2025, Microsoft updated Power BI pricing 2025 globally, impacting Power BI costs in India. Here’s a breakdown of costs (approximate, excluding GST):

• Power BI Pro: ₹1,165 per user/month (annual billing).
• Power BI Premium Per User: ₹1,995 per user/month.
• Microsoft Fabric: Starts at higher capacity-based pricing (e.g., F64 SKU at ~₹21,800/month), with costs varying by region and capacity needs. With Microsoft 365 E5 or Office 365 E5, you will have access to Power BI Pro, which results in substantial savings.

Note that all new purchases of Premium capacity ceased in July 2024 and that existing users can renew Premium capacity until January 2025. Migration to Fabric is required subsequently, and BM Info Trade Pvt. Ltd. can take you through this in a smooth manner. 

What Do You Really Need to Pay For?

When budgeting for Power BI plans India, consider these factors:

1. User Roles: Determine the creators of reports and the viewers. Creators have to purchase Pro or PPU licenses, and Fabric viewers can use free licenses.

2. Data Needs: Premium or Fabric plans are necessary when a larger set of data or data updates frequently.

3. Collaboration: To make external or team sharing of reports important, consider Pro or higher.

4. Integration: Fabric provides unified analytics, which are beneficial to companies adopting the use of Azure or Microsoft 365.

First, we would suggest a Power BI Pro trial to test collaboration capabilities at BM Infotrade Pvt. Ltd. Our professionals are able to evaluate Power BI Premium pricing when comparing it to Fabric to meet more advanced needs.  

Also Read:- Power BI vs Tableau: Which BI Tool Works Best in 2025?

Why Choose BM Infotrade Pvt. Ltd.?

BM Infotrade Pvt. Ltd. is a known Microsoft partner with specialization in assisting Indian businesses to apply the Power BI subscription solutions in India. We provide customized consultations, licensing advice, and migration support to make the best out of Power BI. We have a team of certified experts who ensure smooth deployment be it you are a small business or a large enterprise.

Conclusion

The process of Power BI licensing in India in 2025 does not necessarily have to be a complicated one. Learning the types of Microsoft Power BI licenses, comparing Power BI Pro with Power BI Premium, and matching costs to your business demand will enable you to get powerful analytics without breaking the bank. We are BM Infotrade Pvt. Ltd., to serve you with the best power BI plans in India at small scale or great scale (Delhi or Hyderabad based teams), we will make your data-driven success. Discuss it with us now to optimize your cost of Power BI in India at no charge.

FAQs

1. What is the cost of Power BI Pro in India in 2025?

Power BI Pro is relatively 1,165 per user per month on annual basis, with collaboration and report-sharing capabilities.

2. Can I share reports with Power BI Free?

Nope, Power BI Free limits sharing and collaboration when the reports are not hosted in the Premium or Fabric capacity workspace.

3. What’s the difference between Power BI Pro and Premium Per User?

Power BI Pro is suitable for collaboration on a basic level, and Power BI Premium per User will enable large sets and frequent refreshes to higher levels.

4. Is Power BI Pro included in Microsoft 365 E5?

That is correct, Microsoft 365 and Office 365 E5 will have Power BI Pro License, so there is a saving of costs.

5. How does Microsoft Fabric differ from Power BI Premium?

Microsoft Fabric combines Power BI and other analytics workloads with capacity-based enterprise licensing in place of Premium capacity